PDF Guides
How to Add Page Numbers to a PDF (Skip the Cover Page)
Number the pages of a PDF in the corner or centre you choose, use Page 1 of 10 style, start after a cover page and avoid covering existing footer text.
· 4 min read
15 articles
PDF Guides
Step-by-step guides for merging, splitting, converting, protecting and shrinking PDF files so they are ready for email attachments, upload portals and printing.
PDFs are the format most offices, universities and government portals expect, and also the format people most often struggle with: files that are too large to upload, pages in the wrong order, scans that come out sideways, or a single page that needs to go to someone without the rest of the document.
These guides walk through those jobs one at a time with ToolMany's free PDF tools, which open files in your browser instead of uploading them. Each guide also covers what can go wrong, such as form fields or digital signatures that don't survive a merge, so you can check the result before you send it.
Articles
PDF Guides
How to Reorder, Rotate and Delete PDF Pages for Free
Put PDF pages in the right order, turn a single sideways page and remove pages you don't want, all in one screen and without uploading the file anywhere.
· 5 min read
PDF Guides
Forgot a PDF Password? What You Can Legally Do
Locked out of a PDF? Where the password usually is, how to get a fresh copy from the sender, what permission passwords are, and why strong encryption holds.
· 5 min read
PDF Guides
How to Add a DRAFT or CONFIDENTIAL Watermark to a PDF
When a PDF watermark helps, which wording to use, and how to set the opacity, angle and tiling so the mark is obvious but the page stays easy to read.
· 4 min read
PDF Guides
How to Add Text, Notes and a Signature to a PDF
Fill in a PDF that has no form fields, add notes or highlights, and place a signature, all in your browser. Plus what an overlay PDF editor cannot do.
· 5 min read
PDF Guides
How to Convert PDF to JPG or PNG (High Quality, Free)
Convert PDF to JPG or PNG images for slides, websites or social posts. Learn which format to pick and which resolution setting keeps all page text crisp.
· 4 min read
PDF Guides
How to Copy Text From a PDF (and When You Need OCR)
Get the text out of a PDF without retyping it. How to tell a digital PDF from a scan, the fastest way to extract text from each, and how to clean it up.
· 5 min read
PDF Guides
How to Password Protect a PDF (Free Methods That Encrypt)
Free ways to add real AES password encryption to a PDF, in your browser or with Word, LibreOffice, Preview or qpdf, plus how to share the password safely.
· 5 min read
PDF Guides
How to Reduce PDF File Size for Any Upload Limit
PDF too large to upload? Learn how to reduce PDF file size: what really makes PDFs big and the fixes that work, from rescanning at 200 DPI to splitting it.
· 5 min read
PDF Guides
How to Rotate PDF Pages and Save the Change Permanently
Fix sideways or upside-down PDF pages so they open correctly for everyone. Why rotating in a viewer is not enough, and how to rotate only some of the pages.
· 4 min read
PDF Guides
How to Split a PDF and Extract Pages (Free, No Upload)
Split a PDF and extract specific pages or page ranges into a new file. Covers range syntax, deleting pages, custom page order and the common mistakes to avoid.
· 5 min read
PDF Guides
How to Turn Receipts Into One PDF for Expense Claims
A simple routine for photographing paper receipts, keeping them readable, combining them into one PDF in order, and keeping the file small enough to upload.
· 5 min read
PDF Guides
Preparing Visa Application Documents as PDFs: A Checklist
How to scan, name, combine and size documents for online visa portals: PDF file size limits, photo rules, translations and the mistakes that cause delays.
· 5 min read
PDF Guides
What Is PDF/A? When You Need It and How to Create It
PDF/A is the archival PDF format used by courts, governments and archives. What makes a file PDF/A, the versions, when you need it and how to create one.
· 5 min read
PDF Guides
How to Merge PDF Files Into One Document (Free, No Upload)
Combine several PDFs into one file in the order you choose, right in your browser. Step-by-step instructions plus the checks to do before you send it.
· 6 min read